Smartsheet for Technical Program Managers

Technical Program Managers Workflow with Smartsheet

Here's how Technical Program Managers can integrate Smartsheet into their daily workflow:

1. Step 1: Build a master program sheet with Gantt dependencies linking milestones across teams, then create summary rollup rows that calculate program health metrics (percent complete, days behind, critical path items) automatically.
2. Step 2: Configure Bridge workflows to sync status between engineering tools (Jira, GitHub) and your Smartsheet program plan — when engineers update their tools, the program sheet updates automatically, keeping your view current without chasing teams for status.
3. Step 3: Create a program dashboard that pulls data from all team sheets, showing milestone timelines, dependency health, resource allocation, risk items, and decision log — a single executive-grade view of the entire technical program.
4. Step 4: Use resource management to map team capacity against planned milestones, identifying where demand exceeds supply weeks in advance and enabling proactive staffing conversations before delivery is impacted.

Key Features for Technical Program Managers

• Bridge workflows automate cross-system data flow between engineering tools (Jira, GitHub, Jenkins) and program management sheets, solving the "stale data" problem that plagues TPMs who manage program views manually.
• Gantt charts with cross-sheet dependencies let TPMs model program-level delivery chains where one team's output feeds another team's input — with automatic schedule adjustment when upstream milestones slip.
• Cell-level permissions ensure that team leads can update their sections while program-critical fields (baseline dates, dependency commitments, risk scores) remain locked to TPM-only editing.
• Dashboard widgets aggregate data from multiple sheets into executive-ready program views, with scheduled delivery so leadership receives updated program status every Monday without the TPM manually compiling reports.