Productive for PMO Directors

PMO Directors Workflow with Productive

Here's how PMO Directors can integrate Productive into their daily workflow:

1. Step 1: Set up your portfolio structure with project budgets, billing rates by role, and financial targets — Productive automatically calculates margins, burn rates, and revenue forecasts as work progresses.
2. Step 2: Use resource planning to schedule team members across projects based on availability, skills, and cost rates, then monitor utilization dashboards to ensure your portfolio stays within target capacity bands.
3. Step 3: Configure Gantt views with dependencies for each project's delivery plan, linking milestones to budget release gates so financial commitments are tied directly to delivery progress.
4. Step 4: Generate portfolio financial reports showing margin analysis, utilization trends, and revenue forecasts for executive stakeholders — with automatic invoicing triggered by approved timesheets and milestone completions.

Key Features for PMO Directors

• Project financials are calculated in real time from tracked hours and expense entries, showing burn rate, margin, and budget-at-completion without any manual spreadsheet reconciliation.
• Portfolio management views aggregate delivery status and financial KPIs across all active engagements, letting PMO Directors spot underperforming projects by margin, timeline, or utilization.
• Resource scheduling with cost-aware allocation means you can optimize not just for availability but for profitability — assigning the right-cost resource to each project phase.
• Integrated invoicing generates bills from approved time entries and expenses, reducing the billing cycle from days to hours and eliminating revenue leakage from untracked work.