Todoist
Todoist is the world's leading task management and to-do list app with 50M+ users in 160+ countries, offering natural-language task capture, multiple views (List, Board, Calendar), AI-powered task assistance, and team collaboration via Business plan.
Why We Picked Todoist
Todoist (founded 2007 by Amir Salihefendic at Doist; bootstrapped) is the time-tested personal task manager with 50M+ users, 1M+ Pro subscribers, and 374K+ five-star reviews. PM use cases: quick-capturing meeting action items, organizing personal backlog separate from team tools, weekly planning, and recurring routines like roadmap reviews. SOC 2 Type II certified. Free Beginner covers 5 personal projects; Pro at $5/month annual unlocks 300 projects, calendar layout, and AI Task Assist.
Key Features
- Capture tasks instantly using natural-language input (e.g., 'every Monday at 9am')
- Organize work in List, Board, and Calendar views with custom filters
- Set custom reminders and recurring schedules per task
- Run AI Task Assist for breakdown suggestions and prioritization
- Collaborate on shared team projects with assigned tasks and comments
- Connect via 50+ integrations and Developer API for custom workflows
Specifications
| Core Competency | Personal Task Management, PM Productivity, Quick Capture, Cross-Tool Inbox |
|---|---|
| Founded | 2007 |
| Funding | Bootstrapped |
| Certifications | SOC 2 Type II |
| Pricing Model | per-seat (Business); flat (Free/Pro) |
| Free Tier | Available |
| Team Size | Solo, Small, Mid |
Trust & Credibility
Founded: 2007 (19 years in operation)
Funding: Bootstrapped
Team Size: 51-200 employees
Security & Compliance: SOC 2 Type II
Best For
Methodology Fit
How well Todoist supports each PM methodology, scored 1-5 based on feature depth and template availability.
| Methodology | Score | Fit |
|---|---|---|
| Agile | 3/5 | |
| Kanban | 3/5 | |
| Waterfall | 2/5 | |
| Hybrid | 3/5 | |
| SAFe | 2/5 |
AI Capability Depth
How deep Todoist's AI goes across five key dimensions, scored 1-5 based on feature analysis. Todoist is strongest in natural language and has the most room to grow in agentic ai.
| Capability | Score | Depth |
|---|---|---|
| Workflow Automation | 3/5 | |
| Predictive Analytics | 3/5 | |
| Content Generation | 3/5 | |
| Natural Language | 5/5 | |
| Agentic AI | 3/5 |
Use Cases
- Quick-capturing meeting action items via natural-language input
- Maintaining personal PM backlog separate from team tools (Linear, Jira)
- Running weekly reviews and quarterly planning via filter views
- Tracking recurring routines (1:1 prep, roadmap reviews) via flexible scheduling
- Organizing cross-project priorities via labels and team folders
Pros & Cons
Pros
- Capture tasks instantly using natural-language input (e.g., 'every Monday at 9am')
- Organize work in List, Board, and Calendar views with custom filters
- Set custom reminders and recurring schedules per task
- Run AI Task Assist for breakdown suggestions and prioritization
Cons
- Limited advanced features compared to competitors
- Smaller user community and resources
Todoist Pricing (May 2026)
Pricing model: per-seat (Business); flat (Free/Pro)
| Plan | Price | Includes |
|---|---|---|
| Beginner | $0/forever |
|
| Pro | $5/month (annual) |
|
| Business | $8/user/month (annual) (per seat) |
|
What AI features does each tier include?
| Free | Limited AI; basic natural-language capture |
| Paid | AI Task Assist, unlimited Ramble, Calendar layout |
| Enterprise | Granular activity logs, roles & permissions, centralized billing |
Pricing verified May 2026. Visit Todoist pricing page for current rates.
Pricing
For the most up-to-date pricing information, visit the Todoist pricing page.
Who is this for?
Teams looking to speed up planning and delivery with AI assistance.
Bottom line
Todoist suits focused use cases; compare against higher-scoring options if you need breadth.
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Frequently Asked Questions About Todoist
What is Todoist?
Todoist is an AI-powered product management platform that provides capture tasks instantly using natural-language input (e.g., 'every monday at 9am'). It scores 75/100 in our expert analysis and is best for personal task management, pm productivity, quick capture.
How much does Todoist cost?
Todoist has a free tier available, with paid plans starting from $5/month (Pro, annual). Pricing varies by team size and feature tier â check the official pricing page for current rates.
Is Todoist worth it?
Todoist scored 75/100 in our transparent 100-point methodology across capability depth, AI quality, ecosystem, UX, governance, and value. It is best suited for personal task management, pm productivity, quick capture. Teams outside that profile may find better fit with alternatives.
Who is Todoist best for?
Todoist is best for personal task management, pm productivity, quick capture. Our scoring rubric weights team size fit, methodology alignment, integration depth, and AI quality â Todoist's strongest dimensions align with these audiences.
What are the best alternatives to Todoist?
The top alternatives to Todoist are SaneBox, ClickUp, Klaviyo â each scored in our directory for direct comparison.