Airtable vs Notion Projects vs Zoho Projects
Comparing Airtable, Notion Projects, and Zoho Projects for AI-powered project management in 2026: Zoho Projects leads with a score of 81/100, followed by Airtable at 79/100 and Notion Projects at 76/100. Zoho Projects stands out for project management and large teams, while Airtable excels at project management and large teams and Notion Projects offers strengths in project management and growing teams.
Airtable
Quick Verdict
Airtable excels at project management and large teams with a score of 79/100.
Notion Projects
Quick Verdict
Notion Projects excels at project management and growing teams with a score of 76/100.
Zoho Projects
Quick Verdict
Zoho Projects excels at project management and large teams with a score of 81/100.
Head-to-Head-to-Head Summary
| Dimension | Airtable | Notion Projects | Zoho Projects | Leader |
|---|---|---|---|---|
| Overall Score | 79/100 | 76/100 | 81/100 | Zoho Projects |
| Best For | Project Management, Large Teams | Project Management, Growing Teams | Project Management, Large Teams | — |
| Starting Price | Free tier available | Free tier available | Free tier available | — |
| AI Depth (avg) | 3.2/5 | 3.0/5 | 3.8/5 | Zoho Projects |
| Methodology Fit (avg) | 3.2/5 | 2.8/5 | 3.6/5 | Zoho Projects |
| Ideal Team Size | Small, Mid, Large | Small, Mid | Small, Mid, Large | — |
Capabilities & Controls
| Aspect | Airtable | Notion Projects | Zoho Projects |
|---|---|---|---|
| Agile Fit | 3/5 | 3/5 | 5/5 |
| Kanban Fit | 4/5 | 4/5 | 3/5 |
| Waterfall Fit | 3/5 | 2/5 | 4/5 |
| AI Depth (avg) | 3.2/5 | 3.0/5 | 3.8/5 |
| Founded | 2012 | 2013 | 1996 |
Core Features Comparison
Airtable Features
- Database-first PM with AI assistants
- Generate custom apps and interfaces from natural language
- Summarization, classification, and information extraction
- Automations and role-based permissions
Notion Projects Features
- Docs + wiki + databases with AI Q&A
- AI Autofill, summaries, and action item extraction
- Custom databases, views, and automations
- Knowledge base tightly coupled with tasks
Zoho Projects Features
- Zia LLM: in-house AI model (1.3B–7B params) with regional data residency and no third-party data sharing
- Agent Studio with 700+ pre-built actions, 25+ deployable AI agents, and MCP support
- Projects Plus: predictive delay detection, what-if analysis, and anomaly detection for time/budget/resources
- Multi-vendor AI support in Zoho Sprints (Zia, OpenAI, Anthropic, Google, Cohere)
- Gantt charts, time tracking, issues, dependencies, and inter-project blueprints
- Native cross-product integration: CRM, Books, Desk, Analytics, WorkDrive in one ecosystem
- Resource optimization, workload management, and 70+ language auto-translation
Pricing & Value Analysis
| Aspect | Airtable | Notion Projects | Zoho Projects |
|---|---|---|---|
| Pricing Model | per-seat | per-seat | per-seat |
| Free Tier | Yes | Yes | Yes |
| Free Tier Limits | Up to 1000 records per base, 1GB attachments, 100 automations/month | Unlimited blocks for individuals, 1000 block limit for teams, limited AI responses | Up to 3 users, 2 projects |
| Starting Paid Price | $20/user/month | $10/user/month | $4/user/month (annual) · $5 monthly |
| Pricing URL | View Airtable Pricing | View Notion Projects Pricing | View Zoho Projects Pricing |
| Overall Score | 79/100 | 76/100 | 81/100 |
| Best For | Project Management, Large Teams | Project Management, Growing Teams | Project Management, Large Teams, Agile Teams |
Best Use Cases
Airtable Excels At
- Project Management workflows
- Large Teams workflows
- Generate custom apps and interfaces from natural language
Notion Projects Excels At
- Project Management workflows
- Growing Teams workflows
Zoho Projects Excels At
- Sprint planning with native Gantt charts and dependencies
- Project visualization across timelines and milestones
- Zia AI status updates aggregating team progress
- Cross-project portfolio view at the lowest price point in the AI PM category
Integrations & Governance
| Category | Airtable | Notion Projects | Zoho Projects | Winner |
|---|---|---|---|---|
| Integrations | Robust | Robust | Robust | Tie |
| Governance | Robust | Robust | Robust | Tie |
| Overall Score | 79/100 | 76/100 | 81/100 | Zoho Projects |
Stack Recommendation
If your team is evaluating these three tools and considering using two together, here's our analysis based on integration compatibility and methodology overlap.
Best Combination: Notion Projects + Zoho Projects
Notion Projects and Zoho Projects make the strongest pairing of these three tools. Notion Projects covers project management and growing teams, while Zoho Projects complements with project management and large teams. Together they provide broader coverage than either tool alone.
When to pick Airtable instead: If your team primarily needs project management and large teams, Airtable (79/100) may be the better standalone choice.
The Bottom Line
Among Airtable, Notion Projects, and Zoho Projects, Zoho Projects scores highest at 81/100 and is the strongest for project management and large teams. Airtable (79/100) is a strong contender for project management and large teams. Notion Projects (76/100) rounds out the trio with focus on project management and growing teams. Your best choice depends on team size, methodology preference, and budget.
Choose Airtable if
you prioritize project management and large teams and want the higher-rated option (79/100).
Choose Notion Projects if
you prioritize project management and growing teams and prefer its feature mix despite a lower score.
Choose Zoho Projects if
you prioritize project management and large teams and want the higher-rated option (81/100).
Related Comparisons
Explore head-to-head matchups between these tools, or dive deeper into individual tool reviews.
Frequently Asked Questions
Which is the best overall: Airtable, Notion Projects, or Zoho Projects?
Based on our scoring methodology, Zoho Projects leads with 81/100. It scores highest due to project management and large teams. However, the best choice depends on your team's specific needs, methodology preferences, and budget.
What is the cheapest option between Airtable, Notion Projects, and Zoho Projects?
Airtable and Notion Projects and Zoho Projects offer a free tier. Both are available at no cost for small teams, making them the most budget-friendly starting point. Paid plans start at different price points depending on features needed.
Which tool is better for agile teams: Airtable, Notion Projects, or Zoho Projects?
For agile workflows, Zoho Projects rates highest with an agile fit score of 5/5, followed by Airtable (3/5) and Notion Projects (3/5). Consider sprint planning features, velocity tracking, and backlog management when making your choice.
Can Airtable and Notion Projects be used together?
Airtable and Notion Projects can be connected through third-party integration platforms like Zapier or Make. While there may not be a direct native integration, API access from both tools enables custom workflows and data synchronization.
What are the main differences between Airtable, Notion Projects, and Zoho Projects?
Airtable (79/100) focuses on project management and large teams. Notion Projects (76/100) specializes in project management and growing teams. Zoho Projects (81/100) is strongest for project management and large teams. Each serves different team sizes and methodology preferences.